For agencies and freelancers
Run every client like it's your only one
Clients, work, contracts and money in one place, instead of ten tools taped together.
No credit card · Your own isolated workspace in seconds
80% used on day 18. On pace to run over by the 24th.
- Homepage copy, round 2Fri · at risk
- Brand guidelines PDF28 Oct
- Q4 statement of workSigned
The problem
Seven tools. Seven places for a promise to get lost.
Each tool does its job. The trouble is in the gaps between them: the promise that stayed in a chat thread, the hours nobody invoiced, the contract nobody could find on the day it mattered.
- Project toolholds the tasks
- Shared driveholds the files
- Wikiholds the process
- E-sign toolholds the contracts
- Client portalholds the client
- Spreadsheetholds the hours and the money
- Chatholds the promises, until they die there
One workspace, five parts
Everything a client needs from you, in one place
- 01Clients & projectsEvery contractor can see every client.
- 02WorkThe promise made on a call lives in someone's head.
- 03MoneyYou find out a retainer is blown after it's blown.
- 04Docs & contractsThe contract is in one tab, the brief in another.
- 05A second brain for your businessHow your agency actually runs is in nobody's notes.
Clients & projects
Every contractor can see every client.
Each client gets its own workspace with its projects, files and people. Staff reach only the clients you assign them to.
A contractor on one account never sees your other clients, or what they pay you.
- Priya NairDesignerNorthwind Studio
- Tom BeckerContractorHarbor & Pine
- Ana RuizAccount leadNorthwind, Kestrel Labs
Work
The promise made on a call lives in someone's head.
Tasks, sprints and deadlines, plus commitments: what you told a client you would deliver, with a date, tracked until it ships.
“I'll send it Friday” becomes a commitment with an owner, and it shows up as at risk before Friday.
- Homepage copy, round 2Northwind · promised on the kickoff callFri · at risk
- App store screenshotsKestrel Labs · AnaThu
- Monthly SEO reportOakline Dental · TomSent
Money
You find out a retainer is blown after it's blown.
Budgets and retainer burn per client, work logs that turn into invoices, and spend in one view.
See a 40-hour retainer at 32 hours on day 18, while there's still time to have the conversation.
- Northwind Studio32 of 40 h
- Harbor & Pine18 of 20 h
- Kestrel Labs11 of 30 h
Docs & contracts
The contract is in one tab, the brief in another.
Documents, a real-time wiki and contract signing in the same workspace as the work they describe.
Signers confirm a one-time code by email, and every view and signature lands in the contract's audit trail.
- Sent to Dana Wells14 Oct, 09:12
- Opened14 Oct, 10:47
- Email code confirmed14 Oct, 10:51
- Signed14 Oct, 10:52
A second brain for your business
How your agency actually runs is in nobody's notes.
RoWA, the built-in assistant, learns your patterns overnight: cycle times, billable ratio, what slips. The longer you use ROWANe, the better its answers fit your agency.
It learns from what your team does, never from what someone pastes into a chat. An owner can switch it off.
- Design tasks take 3.2 days on average, about a day longer than estimated
- 71% of logged time is billable, lowest on Harbor & Pine
- Work started on Fridays carries over into the next sprint most often
Client portal
What your client sees
Each client gets a portal with their projects, the documents you share, contracts to sign and a place to send requests. They stop asking for status by email, and you stop answering from memory.
Portal users don't take up a team seat.
- Projects and where they stand
- Shared documents and files
- Contracts to review and sign
- Requests, approvals and answers
AI that knows your agency
Ask about your agency. Get an answer from your own data.
Ask RoWA inside ROWANe, or connect Claude, Cursor or any MCP client. It answers from your clients, budgets and commitments, with exactly the access the person asking already has.
How the MCP connection worksWhich retainers will run over this month?
Two are on pace to run over:
- Northwind Studio: 32 of 40 h used on day 18, over by about the 24th.
- Harbor & Pine: 18 of 20 h used, one open task estimated at 4 h.
Safe by default
Built to hold client data correctly
- Your own workspace
- Every record belongs to one organization, and every query is filtered by it.
- 2FA for admins, always
- Owners and admins must turn on two-factor before they can open the workspace.
- Revoke means revoked
- End a session and it stops working on the very next request, not when a token expires.
- A trail for every signature
- Signed contracts keep who opened them, when, and the code that confirmed it.
Pricing
Start free, upgrade when the work does
- Free$0
- Essential$69 / month
- Advanced$149 / month
- Pro$349 / month
Questions
What does ROWANe replace?
The project tool, the shared drive, the wiki, the e-sign tool, the client portal and the spreadsheet that tracks hours. Clients, work, documents, contracts and money live in one workspace under one login.
Who is it for?
Agencies of roughly 2 to 30 people (studios, dev shops, marketing and content teams, consultancies) and freelancers running client work on their own. There are plans for both.
How does access work for staff and clients?
Staff see only the clients they are assigned to. Clients see only their own portal. Remove someone and their access ends on their next request.
Does the assistant learn from our chats?
No. RoWA learns from activity, like how long work takes and how much of it is billable. It never forms beliefs about your agency from conversation text. An owner can turn the learning off in settings.
Is there a free plan?
Yes, and it needs no card. Paid plans are billed monthly or yearly in USD or EUR.